Books and Teaching Publications - Data Fields
The following is a list of data fields for the publication types listed below. No description or examples are provided for self-explanatory data fields; not all data fields apply to every publication type.
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Book Chapters; Books (edited and written);
Manuals, Teaching Aids, Other Teaching Publications
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Data Field
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Description
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Examples
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Book Title
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Applies only to Book Chapters and Books (edited and written).
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Publication Title
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Applies only to Manuals, Teaching Aids, Other Teaching Publications
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Series Title
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Applies only to Books (edited and written).
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Author(s)
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· last name (space) first initial (no space) middle initial (space) suffix
· Insert comma between authors
· Do not enter any terminal punctuation; it will be inserted by the system
· Do not use et al
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Smith AB Jr, Brown RL, Doe J Sr, Finn H
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Editor(s)
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· First initial (no space) middle initial (space) last name (space) suffix
· Insert comma between editors
· Do not enter any terminal punctuation; it will be inserted by the system
· Do not use et al
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AB Smith Jr, RL Brown, J Doe Sr, H Finn
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Publisher
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Place of Publication
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Submitted
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In-Press
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e-Book/e-Pub
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Check box to indicate electronic publication.
Generally applies to Manuals, Teaching Aids, and Other Teaching Publications that will only be electronically published.
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e-Pub Date
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Date of electronic publication
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Publication Date/Year
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Date of printed publication
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Volume
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Series Editor
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Applies only to Books (edited and written).
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Edition
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Page Number(s)
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Data Field
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Description
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Examples
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CCSG Programs
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Use this feature if faculty is associated with one or more CCSG Programs.
Select or Deselect an Item:
Click Select. The CCSG Programs screen will be displayed.
Select an Item:
1. Click the box corresponding to your selection.
2. Click Select button.
You will return to the Edit Publication screen where you can verify that your selection was successfully executed.
3. Click Save button.
Deselect an Item:
Note: all selections previously made will be listed at the bottom of the screen.
1. Scroll down to the bottom of the screen. Click the box corresponding to your selection. The √ will be removed from the box.
2. Click Select button.
You will return to the Edit Publication screen where you can verify that your selection was successfully executed.
3. Click Save button.
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CCSG Shared Resources
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Use this feature if faculty is associated with one or more CCSG Shared Resourcess.
To select or deselect a data item, refer to instructions under CCSG Programs.
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Grants Related to Publication
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Use this feature if publication is associated with one or more of the faculty member’s grants.
To select or deselect a data item, refer to instructions under CCSG Programs.
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ISBN
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International Standard Book Number
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PMID or ISBN
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PubMed ID Number or International Standard Book Number.
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URL
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Web site of electronic publication if e-Pub or e-Book is checked.
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Data Field
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Description
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Examples
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Abstract Number
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Applies only to Manuals, Teaching Aids, Other Teaching Publications.
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Abstract
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Text of abstract.
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Notes
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Keywords
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Populated during PubMed import.
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List in Department Web site
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Field not activated.
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List in Research Report
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Field not activated.
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List in NIH Biosketch
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Field has been activated and should be completed by the user.
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