Grants and Contracts
Data Fields and Examples
The following is a list of data entry fields included in this section. No description or examples are provided for self-explanatory data fields. For specific guidance, contact the faculty member or person in your area who handles grants.
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Grants and Contracts
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Data Field
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Description
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Examples
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Grant Contract Number
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NIH 7 R01 CA100202-04
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Sponsor
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NIH
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Grant Type
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Select from drop list consisting of the most common NIH grant types.
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R01
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Other NIH Grant Type
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Enter free text if the grant type is not found in the drop list.
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NIH Grant/Contract Title
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Enter grant title as shown in the example.
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Antitubulin Drugs: Mechanisms of Action and Resistance
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Project Type
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Overall Goals of Project
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Limit text to 1-2 lines. This information is for the NIH Biosketch.
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Role in Grant
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Select from drop list.
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Principal Investigator
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PI on the Grant/Contract
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Complete only if you are not the PI. Otherwise leave blank.
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Effort on Grant/Contract
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Complete either Percent or Calendar Months. If both are completed, the percent will print on the CV Report.
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Percent
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Enter a whole number without % sign and without punctuation.
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25
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Calendar Months
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Enter a whole number.
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18
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Project Start Date
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MM/DD/YYYY or MM/YYYY or YYYY
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4/15/2003
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Project End Date
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MM/DD/YYYY or MM/YYYY or YYYY
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4/14/2008
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Grant/Contract Status
O Pending
O Funded (Active, Current)
O Completed
O Not funded
O Other
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Make determination based on start and end dates. For Funded, Active or Current are used interchangeably.
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Funded
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Data Field
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Description
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Examples
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Average Direct Cost per Year
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Generally the amount is specified in the grant award notice. If not, calculate the average direct cost per year in consultation with the faculty member. Divide total project direct cost by the duration of grant/contract (i.e., number of years). Enter a whole number without $ sign and without punctuation.
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100000
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Total Project Direct Cost
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Enter a whole number without $ sign and without punctuation.
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500000
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List in Dept. Web Site
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Field not activated.
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List in Research Report
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Field not activated.
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List in NIH Biosketch
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Field has been activated and should be completed by the user.
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Grants and Contracts – Examples
Three examples are provided, demonstrating reporting by faculty who serve as principal investigator and faculty who serve as project leader on a larger project. Data for these fields are shown in the table that follows.
- Example 1: Role in Grant = Principal Investigator, Grant Type = R01
Generally the Principal Investigator (PI) is responsible for the entire project. The PI should report the total direct costs and one year direct cost for the current award period.
CV Report for Example 1:
Principal Investigator, 25%, Antitubulin Drugs: Mechanisms of Action and Resistance, NIH 7 R01 CA100202-04, 04/15/2003–04/14/2008, $500,000 ($100,000/year)
- Example 2: Role in Grant = Project Leader, Grant Type = P01 or SPORE
For projects where a faculty member other than the PI is the project leader, the project leader should report the direct cost amount for the project. Note: for large grants, such as P01s or SPOREs, include only the amount for the portion of the grant for which the faculty member is responsible.
CV Report for Example 2:
Project Leader, 20%, Targeting Microtubules and HDAC6 in NSCLC: Project 3 - Targeting Cell Signaling in Lung Cancer, PI: John Doe, NIH 1PO1 CA 116676-01A1 4/1/2006-3/31/2008, $250,000 ($125,000/year)
- Example 3: Role in Grant = Shared Resource Director, Grant Type = CCSG (P30)
The faculty member should report the direct cost amount for which he/she is responsible. In the case of program leaders and co-leaders, this is the CCSG Program direct cost budget. In the case of Shared Resource directors and co-directors, this is the Shared Resource direct cost budget.
CV Report for Example 3:
Shared Resource Director, 10%, Cancer Center Support (Core) Grant: DNA Sequencing Shared Resource, PI: John Mendelsohn, NIH/NCI 5 P30 CA016672-28, 7/1/2003 -6/30/2008, $625,000 ($125,000/year)
Grants and Contracts – Examples (Continued)
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Grants and Contracts
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Data Field
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Example 1
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Example 2
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Example 3
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Grant Contract Number
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NIH 7 CA100202-04
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NIH 1P01 CA 116676-01A1
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NIH/NCI 5 P30 CA016672-28
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Sponsor
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NIH
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NIH
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NIH
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Grant Type
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R01
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P01
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P30
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NIH Grant/Contract Title
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Antitubulin Drugs: Mechanisms of Action and Resistance
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Targeting Microtubules and HDAC6 in NSCLC: Project 3 – Targeting Cell Signaling in Lung Cancer
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Cancer Center Support (Core) Grant: DNA Sequencing Shared Resource
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Other NIH Grant Type
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Project Type
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Overall Goals of Project
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Role in Grant
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Principal Investigator
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Project Leader
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Shared Resource Director
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PI on the Grant/Contract
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John Doe
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John Mendelsohn
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Effort on Grant/Contract
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Percent
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25
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20
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10
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Calendar Months
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Project Start Date
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4/15/2003
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4/1/2006
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7/1/2003
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Project End Date
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4/14/2008
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3/31/2008
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6/30/2008
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Grant/Contract Status
O Pending
O Funded (Active, Current)
O Completed
O Not funded
O Other
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Funded
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Current
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Current
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Average Direct Cost Per Year
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100000
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125000
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125000
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Total Project Direct Cost
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500000
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250000
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625000
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List in Dept. Web Site
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Field not activated.
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List in Research Report
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Field not activated.
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List in NIH Biosketch
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Field has been activated and should be completed by the user.
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